Privacy Notice for Employment Candidates
Privacy Notice – Individuals Seeking Employment at NB Power
As part of any recruitment process, NB Power collects and processes personal information relating to individuals seeking employment with NB Power.
NB Power is committed to being transparent about how it collects and uses that information and to meeting its personal information protection obligations in compliance with applicable privacy laws and New Brunswick’s Right to Information and Protection of Privacy Act (RTIPPA).
What personal information does NB Power collect?
NB Power collects a range of information about you. This includes:
- your name, address and contact details, including email address and telephone number;
- details of your qualifications, skills, experience and employment history;
- whether or not you have a disability for which the organization needs to make reasonable adjustments during the recruitment process;
- on a voluntary basis, equal opportunities monitoring information outlined in the Employment Equity Act, including information about designated groups.
NB Power collects this information in a variety of ways. For example, information might be provided directly by you in the general application form located at www.nbpower.com, provision of CVs or resumes, obtained from identity documents, or collected through interviews or other forms of assessment, including online tests and physical assessments.
NB Power will also collect personal information about you from third parties, such as information from employment background check providers and information from criminal records checks, if applicable. NB Power relies upon third party service providers for online testing including assessment of psychometrics, medical, physical fitness, psychological, and behavioural data where necessary.
Why does NB Power process personal information?
NB Power needs to process personal information to take steps at your request during the recruitment process and to process your information to hire you.
In some cases, NB Power needs to process information to ensure that it is complying with its legal obligations. For example, it is required to check a successful applicant’s eligibility to work before employment starts.
NB Power has a legitimate interest in processing personal information during the recruitment process and for keeping records of the process. Processing personal information from job applicants allows the organization to manage the recruitment process, assess and confirm a candidate’s suitability for employment and decide to whom to offer a job.
NB Power processes health information if it needs to make reasonable adjustments to the recruitment process for candidates who have a disability. This is to carry out its obligations and exercise specific rights in relation to employment.
Where NB Power processes other special categories of information, such as information about designated groups, this is for equal opportunities monitoring purposes outlined in the Employment Equity Act and purely on a voluntary basis.
For some roles, NB Power is obliged under the law to conduct security screening (e.g., regulatory requirements at Point Lepreau Nuclear Generating Station) or seek information about criminal convictions and offences. Where NB Power seeks this information, it does so because it is necessary for it to carry out its legal and regulatory obligations and exercise specific rights in relation to employment.
Who has access to personal information?
NB Power will use candidate information only to process employment applications and not for any other purpose. During the recruitment process, candidate information will be accessed internally only by those NB Power employees who are involved in the recruitment process or by third party service providers who are managing the recruitment process.
On the general application form and for any active job posting, NB Power will notify you which fields are mandatory or which information is mandatory for the application process and identify what is optional. Personal information submitted through the general application form or, as a result of active job postings, will be made available to and shared with personnel and consultants involved in the recruitment process. This includes members of the HR and recruitment team, third party recruitment consultants, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff if access to the information is necessary for the performance of their roles.
NB Power remains responsible for all personal information transferred to third party service providers. NB Power requires these third parties to respect the confidentiality of personal information and all legal requirements under applicable privacy legislation and agree to contractual requirements that are consistent with our policies. These third-party service providers are prohibited from using personal information except for the specific purpose(s) for which it is supplied to them. In exceptional circumstances, candidate personal information may be processed and retained for the purpose of immigration requirements, including the sharing of that information with legal advisers and any other necessary government bodies, and the length of time information may be stored will be in accordance with laws relating to these requirements.
How does NB Power protect personal information?
NB Power takes the security of your personal information seriously. It has internal policies and controls in place to ensure that your personal information is not lost, accidentally destroyed, altered, misused, or disclosed, and is not accessed except by our employees or third-party service providers in the proper performance of their duties or their provision of services.
You have rights in relation to your personal information and you can:
- access and obtain a copy of your personal information on request by contacting your NB Power Human Resources officer;
- require NB Power to change incorrect or incomplete information; and
- require NB Power to delete or stop processing your information, for example where the information is no longer necessary for the purposes of processing.
For how long does NB Power keep personal information?
Unless you delete your personal information, your information will be retained for a period of thirty-six (36) months from your last update, unless otherwise required by law. NB Power retains the information to contact you should another suitable position at NB Power become available within that period. If you are hired by NB Power, we will retain the personal information you have submitted to establish, manage, and terminate the employment relationship and for any post-termination period permitted or required by law.
What if you do not provide personal information?
You are under no statutory or contractual obligation to provide personal information to NB Power during the recruitment process. However, if you do not provide the information, NB Power may not be able to process your application properly or at all.
Questions or Complaints?
If you believe that NB Power has not complied with RTIPPA or other applicable privacy laws or you have questions in relation to your personal information and how it is handled by NB Power, you can contact NB Power’s Chief Privacy Officer at email@example.com or the NB Ombud directly at firstname.lastname@example.org.
Additional contact information for NB Power’s Chief Privacy Officer:
515 King Street
Fredericton, NB E3B 4X1
Phone: (506) 458-3479
Additional contact information for the NB Ombud:
P. O. Box 6000
Fredericton, NB E3B 5H1
Phone: (506) 453-2789
Fax : (506) 453-5599